LEAF Evaluation Criteria & Application Process - Office of the Vice-Provost, Teaching & Learning

LEAF Navigation

The following pages are designed to support you throughout the LEAF process:

Eligibility and Funding Streams
Evaluation Criteria and Application Processes (below)
Teaching Grant Resources
Submit an Expression of Interest

LEAF Selection

The Learning and Education Advancement Fund (LEAF) Selection Committee is comprised of faculty who have significant experience in implementing and evaluating teaching and learning projects. The Selection Committee consists of tenure- and teaching-stream faculty members:

Vice-Provost, Teaching & Learning (Committee Chair).
Four faculty representatives with previous LEAF experience.

Evaluation Criteria

The LEAF Selection Committee evaluates Seed and Impact LEAF project proposals according to the following criteria.

Criteria for Seed and Impact Grants

LEAF supports projects that align with the priorities of the Vice-Provost, Teaching & Learning:

Student Success

Developing or enhancing student learning experiences in academic courses and programs to support students succeeding academically in their courses. This might include amplifying and integrating mental health and well-being into academic courses, enhanced student engagement activities in academic courses, curriculum renewal or re-design, integrating high impact teaching practices into courses or programs, opportunities for supplemental academic support, promote a deeper understanding of Indigenous perspectives in courses and instruction or initiatives aimed at course-level interventions to support greater student success.

Equitable and Inclusive Teaching

Advancing equity and inclusion in academic courses or programs. This might include attending to Indigenous ways of knowing and being, intentionally diversifying course or program content, engaging the expertise of people from structurally excluded groups, addressing systemic barriers for students, re-developing course assignments and processes to improve access and accessibility, incorporating Universal Design for Learning principles, responding to discipline-specific challenges / opportunities and platforms that better connect Indigenous students with learning.

Technology in the Classroom

Developing, expanding and implementing new technologies or technology-enhanced solutions in academic courses or programs. This might include the integration or development of Generative AI interventions, e-Modules, digital tools (e.g., gamification, online sharing platform, apps) or software programs / learning management systems.

Experiential Learning

Developing, redesigning, expanding or incorporating new experiential learning opportunities in academic courses or programs. This might include research opportunities, work-integrated learning, community-engaged learning, land-based learning, academic internships, field courses or unique project-based learning. Refer to the Experiential Learning Hub for further information about curricular EL opportunities.

The project’s connection to academic curriculum must further enhance student academic learning experiences and/or teaching capabilities at the University of Toronto.

The project must include a clear assessment and evaluation mechanism. The assessment methodology should demonstrate a well-defined relationship between project outcomes, activities and the selected assessment tools. The OVPTL has created a resource to help support you in creating your LEAF assessment methodology.

Download LEAF Assessment Guide

The project’s idea or concept should be transferable and/or scalable to other units. The application should clearly and specifically articulate how the project has the potential to be used by other units and/or have wide application within a division.

The application clearly presents a budget that is appropriately aligned with the project and articulates a strong justification for each expense. Yearly expenses continue to build off existing and created resources.

Typically, projects funded through other institutional grants, such as Global Classrooms funding, will not be eligible for LEAF. Contact vp.tl@utoronto.ca if you have questions about your eligibility.

All applications will require a detailed budget with the following sections:

A spreadsheet of expected expenses and funding sources (including in-kind sources).
A budget justification for each item in the spreadsheet (250 words).
A description of existing University resources leveraged in support of the project (100 words)

Download the LEAF Budget Template

General Budget Guidelines

The OVPTL has created Budget Guidelines to help support you in creating your LEAF budget, including recommendations for what can and cannot be funded through the LEAF program.

Download the LEAF Budget Guidelines

Budget Samples

We have included sample budgets to help applicants identify best practices for budget submission. These are real examples and, as such, are not perfect. Please use these as samples for developing ideas.

Download Sample Impact Budget

Download Sample Seed Budget

Feasibility: The project proposal should identify planned deliverables based on specific timelines and resources and the size of the grant (e.g., Seed vs. Impact).

Sustainability: The project should have clear and specific potential for long-term sustainability beyond the LEAF funding period. Sustainability is a key consideration for the Committee. As you put your application together you might consider questions such as: How does your project create a sustainable model that can continue beyond the LEAF grant? What framework or infrastructure are you putting in place to support its long-term impact? What ongoing resources, if any, will be needed, and how do you plan to secure them?

Additional Criteria for Impact Grants

The project should involve more than one person, unit and / or bring together a broader cross-section of stakeholders.

The proposal should situate the project within the relevant literature and provide a clear conceptual framework based on and grounded through relevant literature. The project should map out future scholarly directions made available through LEAF.

Application Process

Step	Details
1. Confirm your eligibility for LEAF.	Review the LEAF Eligibility Requirements. Review the LEAF Evaluation Criteria for your project’s eligibility.
2. Complete a LEAF Expression of Interest (EoI).	Fall Cycle (Seed and Impact Grants) Expressions of Interest due October 6, 2026
3. Attend a consultation with the OVPTL.	Within two weeks of receiving an EoI, a member of the OVPTL will invite the project lead(s) to attend a consultation to learn more about the project and discuss ways to help strengthen the project proposal. Before advancing to the full application, project lead(s) are required to contact their Dean’s Offices to establish eligibility and determine divisional processes.
4. Receive feedback on your EoI.	Following the consultation, the OVPTL will share the EoI and feedback gathered from the consultation with your applicable Dean’s Office. This is to ensure divisional awareness and support of potential projects. In addition, the Dean’s Office will be invited to share any pertinent feedback and resources. The OVPTL will then share all feedback with project lead(s). At this stage you will be informed if your project is eligible to proceed and you will be given a link to the full, online LEAF application.
5. Submit full application.	With the online application, please note you will be unable to save your work on the application and then return to work on it at a later time. You might consider drafting the application in a word document. A draft template of the full application form is available for download at the bottom of this table; however, no hard-copy or email submissions will be accepted. Within the submitted application, you will be required to upload 1) a letter of endorsement from a Dean or Dean’s designate, 2) a letter of endorsement from your academic program head / chair (in departmentalized faculties) and 3) a budget for your project, using the LEAF budget template. Fall Cycle (Seed and Impact Grants) Full Application due December 17, 2026
6. Receive confirmation.	After the Selection Committee evaluates all proposals, applicants will receive a letter with the results of their LEAF application. You may also be asked to meet with members of the OVPTL to discuss the Committee’s feedback. Fall Cycle (Seed and Impact Grants) grant applicants will receive their letter in February.
7. Receive funding.	Approved project proposals for projects will receive funding for year 1 in June. If your application is successful and require funding before June, please reach out to the OVPTL to discuss funding options.